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The National Portrait Gallery acknowledges the Traditional Custodians of Country throughout Australia and recognises the continuing connection to lands, waters and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures and to Elders both past and present.

Aboriginal and Torres Strait Islander viewers are warned that this website contains images of deceased persons.

Terms and conditions

Living Memory: National Photographic Portrait Prize

These terms and conditions (Rules) govern your entry to the National Portrait Gallery’s (NPG) Living Memory: National Photographic Portrait Prize.

ARTISTS

To enter you must be:

  • aged 18 years or over at the time of entry,
  • an Australian citizen or permanent resident, and
  • the sole copyright holder of the work or you have obtained, will declare and make available all required third party intellectual property rights (including copyright) consents or licences.

If the work is a collaboration, artists may enter jointly.

Officers, directors and employees of the NPG (together with their immediate families) are not eligible to enter.

ENTRIES

Your entry must be:

  • a photograph, created using either traditional photographic emulsion or digital process in a two-dimensional format
  • a portrait in a broad sense (see below)
  • your original work
  • a photograph taken after 23 October 2019
  • submitted electronically for the first round of judging.

Entries that have been selected for exhibition in any other Australian or international prize at the time you submit your entry are not eligible.

When considering whether an entry is a portrait, the NPG will have regard to the following:

  • whether the work is a recognisable image of an individual person, identity or group of persons,
  • the subject of the portrait may be anyone,
  • group portraits and self-portraits are acceptable,
  • whether the portrait is taken by the entrant from life (ie. a living person or group of people),
  • cultural understandings of the notion of portraiture that might differ from the western notion of a portrait as a likeness of a physical person are acceptable, and
  • photographs taken using video communication technology (such as Zoom) are acceptable.

SUBMISSION OF ENTRIES

Entries open on 1 December 2020 and close at midnight (AEST) 2 March 2021 and may only be submitted online. You may submit up to six entries.

When submitting each entry, you must:

  • fill in all the required fields,
  • submit a brief statementof a maximum of 100 words about the work. You must obtain the consent of each subject for this statement, or explain why that consent could not be obtained (you must provide this if you are selected as Finalist). If selected as a Finalist, the NPG will edit the text for consistency,
  • confirm you have obtained the informed consent from all subjects, or explain why you were unable to obtain the subjects consent (you must provide this if you are selected as a Finalist),
  • upload a single digital jpg file, at least 2400 pixels wide or tall, with a sRGB colour profile, and maximum file size of 15MB. Original prints (physical copies) of entries will not be accepted for the first round of judging, and
  • pay a non-refundable entry fee of $30 (including GST) for each entry (ie $180 for six entries).

After your entry has been submitted you can edit, delete or replace it any time up until the closing date.

Payment must be made with a Mastercard or Visa debit/credit card. If you delete an entry you will not receive a refund.

FIRST ROUND OF JUDGING

The first round of judging will be conducted using the electronic images submitted by each artist. If your entry is selected by the judges as a ‘work’ for display in the Living Memory: National Photographic Portrait Prize exhibition, you become a finalist (Finalist). You will be notified by 29 March 2021 as to whether you have been selected as a Finalist.

The members of the judging panel and the number of members will be decided solely by the NPG.

EXHIBITION

The Living Memory: National Photographic Portrait Prize exhibition (the Exhibition) includes the following:

  • the work is exhibited at the National Portrait Gallery in Canberra from 30 July 2021 to 7 November 2021,
  • the work may be included in the Living Memory: National Photographic Portrait Prize travelling exhibition tour for all or part of that tour. Not all works will be selected for inclusion in the travelling exhibition tour, and
  • digital reproductions of the works may also be exhibited in other spaces and formats (for example, as a digital reproduction of the image at a travelling exhibition venue).

The NPG can remove works from all or part of the Exhibition at its absolute discretion.

FINALISTS

If selected by the judges as a Finalist, you must do the following:

  • deliver your work to the NPG between 9:00am and 4.30pm on a weekday during the period 7 June 2021 until 23 June 2021,
  • provide a signed and completed Subject Consent Form for all subjects, or explain why you were unable to obtain the subjects consent,
  • provide any model or subject agreements entered into during the creation of the photograph,
  • if you are not the sole copyright holder of your work, provide evidence of any copyright consents or licences,
  • submit your work as a finished and framed print that is stable enough to withstand a multi-venue travelling exhibition tour,
  • use acrylic glazing or Perspex only, not glass,
  • ensure the total framed dimensions of the work no more than 140cm in height x 140cm in width, including frame size,
  • include installation instructions if submitting a multi-panel work,
  • affix the title of the work and your name, address and telephone number on the reverse of the work, and
  • follow the NPG’s instructions regarding public use of images of your work once the Finalists are announced.

Finalists must not do the following:

  • reveal that you are a Finalist until advised by the NPG (this embargo period enables a coordinated public announcement by the NPG),
  • submit an unframed work,
  • attach D-rings to the reverse of the work (the NPG Preparator will fix all hanging hardware),
  • use glass in the framing, or
  • use any image of the work in promotional material for any other event or exhibition before the conclusion of the Exhibition at the National Portrait Gallery in Canberra.

Finalists should note that:

  • the NPG will ask Finalists to re-print, re-mat or re-frame work not suitable for display and to re-deliver the work, at the Finalist’s expense,
  • it is strongly recommended that a white or neutral coloured mat board be used in the framing,
  • multi-panel works are regarded as one work and must comply with the dimensions above,
  • works must be available for continuous display for the duration of the Exhibition (including the travelling exhibition tour),
  • the NPG will exclude a work from the travelling exhibition tour if the work is not robust enough for travel, and
  • the NPG’s Preparator will fix hanging hardware to your work.
  • The NPG will insure the work for the period from when it is delivered to the NPG until you collect it. The NPG will insure the work for the replacement value, against all customary risks of physical loss or damage from external causes subject to the Terms and Conditions of the Comcover Statement of Cover that apply at the time.
  • You must meet all costs associated with the delivery of your work, including insurance while in transit. The NPG will not accept any charges for the delivery of your work.
  • Deliveries will be receipted, but if you are delivering work by a freight company or courier service and require proof of delivery, you should use a service that provides such notifications.

JUDGING AND PRIZES

All Finalists will receive a payment of $300 (GST exclusive) to support their participation in the Exhibition. This is a feature of Living Memory, in recognition of the recent challenging period for artists.

The winner of Living Memory: National Photographic Portrait Prize will be selected by a judging panel of at least three members, chaired by the Director of the NPG. The Living Memory: National Photographic Portrait Prize winner will receive a cash prize of $30,000 (GST inclusive). Payment of prize money is in accordance with Commonwealth Government protocols, including due processing time.

The NPG may offer additional prizes, at its sole discretion, including:

  • People’s Choice Prize
  • Highly Commended
  • Art Handler’s Award
  • mentoring and professional development opportunities tailored to specific Finalists.

The NPG reserves the right to split the prize(s) between one or more entries should that be the recommendation of the judging panel.

All decisions of the judges and the NPG are final, and no correspondence will be entered into.

The NPG reserves the right to disqualify any work for prize selection if the artist has not adhered to these Rules.

COLLECTION/RETURN OF ENTRIES

You must collect or arrange the collection of your entry, at your own cost, as follows:

if not selected for inclusion in the travelling exhibition tour, by appointment between 9.00 am to 4.30pm, 7 February – 21 February 2022, or

if it is selected for inclusion in the travelling exhibition tour,
7 November – 25 November 2022, exact dates to be determined.

The NPG will pack the work in the same packaging in which it was delivered, but will not arrange any freight company or courier service collections on your behalf, and will not accept any collection costs or charges. You are responsible for obtaining transit insurance for your work.

If you wish someone to collect your work on your behalf, you must provide prior written advice ot the NPG, and ensure that your representative has a copy of the receipt issued on delivery, or a valid form of identification.

If you do not collect your work within the relevant period stated above, you agree that:

  • the NPG may move your work to a commercial storage facility,
  • you will become liable for all storage and transport costs, and
  • after six months, the NPG may, at its discretion, dispose of or destroy your work without further notice to you (in which case the NPG may recover any storage and transport costs that remain outstanding from any proceeds and retain any balance).

COPYRIGHT, INTELLECTUAL PROPERTY AND MORAL RIGHTS

If selected as a Finalist, you grant the NPG a non-exclusive, world-wide and irrevocable copyright licence in perpetuity to use, reproduce (including the ability to adapt or modify reproductions), publish and communicate (including sub-licensing and/or supply to third parties) the entry for the following purposes:

  • the Exhibition (including advertising, catalogues and other media associated with any display of the entry in the Exhibition),
  • the NPG’s website and social media platforms,
  • television or streaming programs that involve or relate to the NPG, the National Photographic Portrait Prize, the subject(s) or the entrant,
  • research or study,
  • educational purposes including Google Arts & Culture platform,
  • the NPG’s reporting, archival and preservation purposes, and
  • in conjunction with the promotion of the Exhibition and Prize in the future.

The NPG will work with artists and communities to ensure, to the best of our abilities, the protection of any Indigenous Cultural and Intellectual Property rights advised by the artist as part of the entry process. If any of these rights apply to the work of art, the Finalist is required to disclose the details of the rights, including contact information, to the NPG.

If your work is included in the Exhibition, you agree:

  • it will be impracticable for the NPG or its travelling exhibition venue partners to prevent visitors from taking photographs of the work (including on their smartphones), and
  • you will not hold the NPG or its travelling exhibition venue partners liable for such unauthorised photography or use of those images by third parties.

When exhibiting, reproducing or publishing your work to the public, the NPG will attribute your work according to the details provided in your registration form, unless it is unreasonable to do so or you have consented in writing.

YOU MUST HAVE OBTAINED THE CONSENT OF YOUR SUBJECT(S)

By submitting an entry, you warrant that you have obtained the informed consent of the subject(s) of your work of art.

If selected as a Finalist, you must submit a signed consent form for each subject featured in the entry (available here). If it is impractical for you to obtain this consent, you must explain why (for example, your entry is an image of a crowd). If the subject(s) are not able to legally give consent (for example, for reasons of age under the relevant State and Territory laws), the entrant is required to obtain the permission of someone who can give consent on their behalf.

Before obtaining consent, the entrant must communicate the following to the subject(s):

  • information disclosed about them in the artist statement, including their name and any other personal information,
  • that the entry and the artist’s statement might be placed on public display in the Exhibition, online and in media, and
  • the entry might be used, reproduced (including the ability to adapt or modify reproductions), published and communicated (including sub-licensing and/or supply to third parties) for promotional, publicity, educational and administrative purposes of the NPG.

If selected as a Finalist, you must provide the NPG with written evidence of the subject(s)’ consent. If any model release or artist/subject agreements were entered into during the creation of the photograph, a copy must be provided to the NPG.

OPTION TO PURCHASE

If you are selected as a Finalist, the NPG may, at any time up until you collect your work, choose to open negotiations with you to purchase your work for its collection (the Option).

If the NPG exercises the Option, you agree to negotiate in good faith for a purchase price equivalent to the market value for comparable work (having regard to the market for your art work at the date of your online entry).

You also acknowledge that:

  • if you are selected as a Finalist, you will not sell or transfer the title in your work without the prior written consent of the NPG until such time as you collect it from the NPG,
  • nothing in these Rules compels the NPG to exercise the Option, and
  • the NPG may exercise its Option whether or not your work is awarded a Prize.

You are free to sell editions of your work regardless of the Option.

OTHER TERMS AND CONDITIONS

You warrant that:

  • you are authorised to enter the competition and can agree to these Rules
  • all intellectual property rights in the entry are owned solely by you, or in the event that the work includes any third party intellectual property or other rights that any consents or licences required in respect of names, trademarks, designs, works of art or any other intellectual property depicted in the entry have been obtained by you before submitting the entry, and
  • intellectual property rights, including but not limted to copyright and moral rights, of a third party have not been infringed.

To the maximum extent permitted by law and except for the express written terms in these Rules, all other express or implied terms, conditions, warranties, statements, assurances and representations made by the NPG in relation to the Prize competition or these Terms and Conditions are expressly excluded.

These Rules will be governed by the law of the Australian Capital Territory.

 

Related information

The mahi-mahi, 2019 Rob Palmer
The mahi-mahi, 2019 Rob Palmer
The mahi-mahi, 2019 Rob Palmer
The mahi-mahi, 2019 Rob Palmer

National Photographic Portrait Prize 2020

Previous exhibition, 2020

The exhibition is selected from a national field of entries, reflecting the distinctive vision of Australia's aspiring and professional portrait photographers and the unique nature of their subjects.

The National Portrait Gallery
The National Portrait Gallery
The National Portrait Gallery

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© National Portrait Gallery 2020
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Canberra, ACT 2600, Australia

Phone +61 2 6102 7000
Fax +61 2 6102 7001
ABN: 54 74 277 1196

The National Portrait Gallery acknowledges the Traditional Custodians of Country throughout Australia and recognises the continuing connection to lands, waters and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures and to Elders both past and present.

Aboriginal and Torres Strait Islander viewers are warned that this website contains images of deceased persons.