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Terms and conditions

NPPP 2020

Terms and conditions

Am I eligible to enter?

To enter you must be:

  • aged 18 years or over at the time of entry
  • an Australian citizen or resident

Employees of the National Portrait Gallery (‘the Gallery’) are not eligible for entry.

What can I submit?

The entry must be a portrait in a broad sense, being a recognisable image of an individual person or group. The photograph must be taken by the entrant from life (ie. a physical, living person or group of people). The subject of the portrait may be anyone. Group portraits and self-portraits will be accepted.

The portrait must be created using either traditional photographic emulsion or digital process in two-dimensional format.

What can’t I submit?

Each entry must be submitted as a digital file saved as a jpg, at least 2400 pixels wide or tall, with a sRGB colour profile, and a maximum file size of 15MB. The original must be created using either traditional photographic emulsion or digital process in two-dimensional format.

Entries created before 1 November 2018 are NOT eligible.

Entries that have been selected for exhibition in any other Australian or international photographic or art prize at the time you submit your entry are NOT eligible. We do check!

The entry must be your own work

Entries must be the original work of the entrant. The entrant must be the sole copyright holder of the work.

By submitting an entry, the entrant warrants that:

  • the intellectual property rights in the entry are owned by the entrant.
  • any consents or licences required in respect of names, trademarks, designs, works of art or any other intellectual property depicted in the entry have been obtained by the entrant before submitting the entry.
  • intellectual property rights and moral rights of a third party have not been infringed.

You retain the intellectual property and moral rights and grant a licence to the Gallery

Entrants remain the copyright owner and retain intellectual property and moral rights in the entry.

By submitting an entry, the entrant grants to the Gallery, without conditions, an irrevocable, perpetual, world-wide, royalty free, non-exclusive licence to use, reproduce, adapt, modify, publish, communicate and supply to third parties, the image of the entry for promotional, publicity, educational and administrative purposes of the Gallery.

You must have obtained the consent of your subject/s

By submitting an entry, the entrant warrants that they have obtained the consent of their subject/s. A consent form is available to download [pdf]

The subject/s are all persons featured in their entry.

Before obtaining consent, the entrant must communicate to the subject/s:

  • their rights regarding the photograph being taken
  • information disclosed about them in the artist statement, including their name and any other personal information
  • that the entry and the artist’s statement might be placed on public display in the Gallery, on tour and online
  • the entry might be used, reproduced, adapted, modified, published, communicated or supplied to third parties, for promotional, publicity, educational and administrative purposes of the Gallery.
  • If the subject/s are not able to legally give consent (for example, for reasons of age under the relevant State and Territory laws), the entrant is required to obtain the consent of someone who is able to give consent on their behalf.

The Gallery will request written evidence of the subject/s’ consent if your photograph is selected as a finalist.

How do I submit my entry?

The entrant may submit up to six entries for selection for the Prize. Each entry must be accompanied by a fully completed entry form as part of online registration of entry.

The entrant must submit an artist statement of maximum 100 words as part of the entry form. The entrant must obtain the consent of the subjects in relation to this text as detailed above. The Gallery will edit artist statements for consistency prior to publication.

The fee for each entry is $30 including GST (i.e. $180 for six entries). Once a log-in account has been created, the entrant may continue to change an entry by uploading a new image to replace an existing entry. Entrants who do not successfully upload a new image by the time entries close will not be offered a refund. Payment must be made with a debit/credit card. If the payment of the entry fee cannot be processed, the entry will not be accepted.

Each entry must be submitted as a digital file saved as a jpg, at least 2400 pixels wide or tall, with a sRGB colour profile and a maximum file size of 15MB. Original prints (hard copies) of entries will not be accepted for the initial judging and selection process.

The Gallery will accept submissions from 2 September until midnight (AEST) 23 October 2019.


What happens if my entry is selected for exhibition?

If your entry is selected by the judges as a ‘work’ for display in the NPPP 2020 exhibition, the entrant becomes a finalist. Finalists will be notified within 7 working days of the judging.

Finalists’ work is exhibited in the National Portrait Gallery and on the National Photographic Portrait Prize tour. Digital images of the works may also be used in other digital exhibition spaces and formats. The Gallery can remove works from the exhibition at its absolute discretion without giving reasons.

Your responsibilities as a finalist

Finalists MUST DO the following:

  • Submit the work to the Gallery as finished, framed prints that are stable enough to withstand a multi-venue tour.
  • Use acrylic glazing or Perspex only, not glass.
  • Ensure the framed dimensions of the work are less than 140cm in height x 140cm in width, including frame size.
  • Include installation instructions if submitting a multi-panel works.
  • Include the title of the work and the finalist’s name, address and telephone number on the reverse of the work.
  • Organise and pay for the transport of the work to and from the Gallery (for exhibition and after the tour).
  • Follow the Gallery’s instructions regarding exposure of your work once the finalists are announced.

Finalists MUST NOT do the following:

  • Reveal that you are a finalist until advised by the Gallery that you may do so. (This embargo period enables a coordinated public announcement by the Gallery of the finalists.)
  • Submit an unframed work. This will not be accepted – you will be asked to re-submit the work framed.
  • Attach D-rings to the reverse of the work.
  • Use glass in the framing.
  • Use any image of the work in promotional material for any other event or exhibition before the conclusion of the NPPP 2020 exhibition at the National Portrait Gallery.

Finalists should note that:

  • The Gallery will ask finalists to re-print, re-mat or re-frame work not suitable for display and to re-deliver the work, at the finalist’s expense.
  • It is strongly recommended that a white or neutral coloured mat board be used in the framing.
  • Multi-panel works are regarded as one work and must comply with the dimensions above.
  • Works must be available for continuous display for the duration of the exhibition and the tour.
  • The Gallery will exclude a work from the tour if the work is not robust enough for travel.
  • The Gallery’s Preparator will fix hanging hardware to your work.

What if my work gets lost or damaged?

  • The Gallery will not be liable for any loss or damage during transport of the finalist’s work to or from the Gallery. Any damage or loss during this transport is the responsibility of the finalist and finalists are advised to arrange adequate insurance cover.
  • The Gallery will insure the work while it is at the Gallery and on tour. The Gallery will insure the work, for the replacement value, against all customary risks of physical loss or damage from external causes for the period that the work is located at the Gallery or on the exhibition tour organised by the Gallery, subject to the Terms and Conditions of the Comcover Statement of Cover that applied at that time.

What happens after the tour?

The Gallery will notify finalists by email at the conclusion of the tour regarding dates within which they can collect the work from the Gallery (‘the collection period’). The notice and the collection period will allow finalists a reasonable opportunity to arrange for the collection of the work.

All finalists will be required to sign a ‘Confirmation of dispose of artwork’ form authorising the Gallery to dispose of the work if it is not collected within the collection period.

What if I win?

The cash prize is $30,000 (GST inclusive). Payment of prize money is in accordance with Commonwealth Government protocols, including due processing time.

Governing law

These Terms and Conditions are governed by the laws of the Australian Capital Territory.

© National Portrait Gallery 2020
King Edward Terrace, Parkes
Canberra, ACT 2600, Australia

Phone +61 2 6102 7000
Fax +61 2 6102 7001
ABN: 54 74 277 1196

The National Portrait Gallery of Australia (NPGA) acknowledges the Traditional Custodians of Country throughout Australia and recognises the continuing connection to lands, waters and communities. We pay our respect to Aboriginal and Torres Strait Islander cultures and to Elders both past and present.

WARNING: Aboriginal and Torres Strait Islander viewers are warned that this website contains images of deceased persons.